Company secretary support for Hong Kong start-ups and SMEs.

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Switching to M1615 is straightforward:

Simple to start

Send us one email.

Guided:

We take you through KYC and prepare the documents for your directors to sign.

Simple switch

We handle the paperwork with the Companies Registry at no extra charge.

Enjoy all the assistance you need.

Company Secretary Services

Our all-inclusive Company Secretary package

USD 997

Contact Us

Annual return (Form NAR1) prepared and filed

What We Offer

Client Management Portal

Access your company information online at any time (24/7).

Customer Support

Reach us when you need help, via WhatsApp or another channel of your choice.

Expert Advice

Latest Corporation News To Keep You Informed of the Latest Hong Kong Companies Rules

Business Templates (For Professional Account)

Editable templates are provided for standard company documents.

1. Choose a Company Name

Select a unique company name in either Traditional Chinese or English that does not match any existing company. Ensure the name complies with Hong Kong's naming regulations. Our team will verify the availability of your proposed company name.

2. Select Your Company Type and Share Capital

  • Company Structure: Most companies in Hong Kong are private limited companies (Ltd), mainly because of the limited liability protection they offer.

  • Appoint Directors and Shareholders: You need at least one director and one shareholder, who can be of any nationality. Directors and shareholders can be individuals or companies, with at least one director being an individual.

  • Allocate Share Capital: The minimum share capital is HK$1, and you can set it in HKD or other major currencies like USD, EUR, or RMB.

3. Appoint a Company Secretary

Every Hong Kong company must have a local company secretary to handle communications with government authorities and help the company meet its compliance obligations.

4. Get a Registered Address

Your company needs a physical address in Hong Kong for official correspondence and legal purposes. This cannot be a PO Box. Our plans include a registered address for your company.

5. Prepare and Submit Documents KYC Procedures:

Procedures: 1. Provide passports, proof of address (e.g. a utility bill) and selfie video authentication for directors, shareholders and ultimate beneficial owners (UBOs).

2. Incorporation Documents: 3. We will prepare: the incorporation forms (NNC1/IRBR1) with your company details, and the Articles of Association for company governance. Submission: Our team will submit your application to the Hong Kong Companies Registry. Processing time is set by the Registry: online applications are usually processed faster, while paper submissions typically take around 5 days. We will let you know the expected timeline for your case.

FAQs

What Are the Requirements for a Company Secretary?

In Hong Kong, a company secretary must fulfill the following criteria:

  • Residency Requirement: An individual secretary must ordinarily reside in Hong Kong; a corporate secretary must have its registered office or a place of business in Hong Kong.

  • Governance Competence: They must demonstrate proficiency in corporate governance and compliance matters.

  • Additional Credentials for Listed Companies: For companies listed on the stock exchange, additional qualifications or professional affiliations may be necessary.

Why Should You Outsource Company Secretarial Services in Hong Kong?

Outsourcing these services helps you keep up with changing regulatory requirements while saving time and resources. Professional service providers bring specialized knowledge, streamline processes and help reduce the risk of penalties for non-compliance. This approach is cost-effective for businesses of all sizes and particularly suitable for start-ups and smaller companies.

How Do You Choose the Right Company Secretary?

When selecting a company secretary, evaluate the following factors:

  • Expertise in Hong Kong Governance: Look for extensive experience and expertise in Hong Kong's corporate governance framework.

  • Timely and Professional Service Delivery: Ensure they can provide prompt and professional services.

  • Clear Pricing Structure: Opt for transparent pricing without any hidden charges.

  • Digital Accessibility: Consider their ability to offer online access for efficient document management.

Can One of the Directors Be the Company Secretary?

If your company has only one director, that person cannot also be the company secretary.

Get in touch. Ready to jump-start your Hong Kong business?

Our team is here to help.

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